Scope of Work

Chemonics Soma Umenye LLC.

JOB DESCRIPTION

Title: Human Resources Officer

 Project: Rwanda Soma Umenye

 Project Summary

Soma Umenye is a five-year USAID-funded activity that aims to improve reading outcomes in Kinyarwanda for at least 1 million children in public and government-aided schools in Rwanda. Covering all 30 districts of Rwanda and working in close collaboration with the Rwanda Education Board (REB) and the Rwandan Ministry of Education (MINEDUC), Soma Umenye will contribute to Rwanda’s Education Sector Strategic Plan (ESSP) and the Government of Rwanda’s national development priority of ensuring that Rwandan primary-grade students acquire the fundamental competency of literacy so that they can succeed in future schooling and, later, in the modern workplace.

Principal Duties and Responsibilities

• Oversee and manage full cycle recruitment process, in compliance with established procedures and regulations, including but not limited to drafting job descriptions and interview questions, shortlisting and pre-screening candidates, conducting reference checks, and negotiating offers of employment.
• Confirm all new hire paperwork is submitted, and personnel files are complete and compliant with Chemonics policy, local labor laws, and USAID regulations.
• Ensure new hires are provided with adequate training regarding the project and relevant Chemonics policies in order to perform the job to the best of their ability and are assimilated into Chemonics culture.
• Maintain accurate timesheet records, and ensure all timesheets are submitted on time with the correct approval.
• Update the leave tracker and ensure that staff and their respective supervisors are regularly informed leave balances and follow up on implementation of leave plans
• Ensure personnel and recruitment files are maintained in hard copies and on SharePoint according to requirements, ensure confidentiality and safety of data.
• Work closely with assigned supervisor on communication to staff and labor law compliance and help to ensure a positive and thriving work environment for all staff.
• Manage and administer benefits according to appropriate plans and labor laws requirements, bring any requirement changes or suggestions for improvement to Director of Operations or assigned manager’s attention.
• Assist in management of employee benefits, such as insurance, liaising with companies providing such benefits as needed, to ensure quality services provided.
• Ensure project compliance with local labor laws by conducting regular audits and keeping updated on local labor laws and human resources best practices.
• Advise on disciplinary process, ensuring all actions taken comply with local labor laws and Chemonics policies, communicating with appropriate Home Office department as necessary.
• Manage annual assessment process and ensure procedures are communicated and followed.
• Work with employees and supervisors to prevent and/or resolve employee relations issues in coordination with Global Human Resources and Office of Business Conduct. Investigate allegations of wrongdoing (i.e., sexual harassment, harassment, fraud, and other), in coordination with management.
• Ensure employee manual is up to date, communicate changes when applicable.
• Ensure all HR management practices conform to the project’s and Chemonics’ policies, best practices, USAID rules and regulations, and the local labor laws.
• Interpret and advise staff on Chemonics, USAID, and federal compliance policies and procedures.
• Maintain the staff emergency contact list and telephone cascade updated and shared with staff and home office on a monthly basis.
• Serve as Assistant Safety and Security Focal Point for the project.
• Coordinate application of new or extension of work permits for the project’s international staff and the respective dependents and follow up with the Rwanda Directorate of Immigration.
• Undertake human resources closeout activities
• Perform any other appropriate tasks that support the human resources department, as assigned by the supervisor or his designee.

Job Qualifications

• University degree or equivalent in human resource management, project administration, project management or related field.
• Minimum 8 (eight) years of experience as human resources manager for medium to large development projects and/or organizations required; experience working for a U.S. organization or USAID implementer in Rwanda highly preferred.
• Knowledgeable on Rwandan labor laws, personnel benefits, and taxes required; ability to interpret local labor laws, previous experience interacting with labor counsel preferred.
• Proficiency in Microsoft Word, Excel, Outlook, and PowerPoint required.
• Ability to exercise confidentiality and high level of professionalism.
• Excellent interpersonal and communications skills.
• Demonstrated leadership, versatility, and integrity.
• Fluency in English required; written and spoken proficiency in French required.

Level of Effort and Location of Assignment

This is a short-term position. The location of assignment is Kigali, Rwanda with intermittent travel throughout the country.

 Supervision

The Human Resources Officer will report directly to the Director of Operations or his/her designee.