ASSISTANT HUMAN RESOURCES JOB DESCRIPTION

We are looking to employ an HR assistant with outstanding administrative and communication skills. An HR assistant is expected to be a conceptual thinker with superb organizational and time management skills. You must be reliable and should accurately follow instructions with the ability to multitask and acclimatize to a fast-paced environment.

To ensure success, HR assistants should display remarkable conflict management and decision-making skills with a solid understanding of employee relationships, staffing management, familiarity with HR software and payroll and benefits administration. Top candidates will be superb at problem-solving, efficient in scheduling, and precise in the recruitment process.

To be an ideal candidate for the human resources assistant position, you should also hold an HR-related degree and have some experience in our industry. You should be able to work autonomously and remain calm under pressure.

HR Assistant Responsibilities:

• Assisting with day to day operations of the HR functions and duties
• Assist with the recruitment process by identifying candidates, performing reference checks, and issuing employment contracts.
• Process documentation and prepare reports relating to personnel activities (staffing, recruitment, training, grievances, performance evaluations etc)
• Maintain calendars of the HR management team.
• Oversee the completion of compensation and benefit documentation.
• Schedule and Coordinate HR projects meetings, interviews, HR events and maintain agendas and take minutes.
• Compile and update employee records (hard and soft copies)
• Produce and submit reports on general HR activity.
• Assists the HR Manager with employment actions, including discipline and termination of employees in accordance with company policy.
• Keep up-to-date with the latest HR trends and best practices.
• Manages daily aspects of the department and its staff to ensure projects are completed and goals are met.
• Drafts, submits, and presents various performance and management reports.
• Assist in payroll preparation by providing relevant data (absences, bonus, leaves, etc)
• Deal with employee requests regarding human resources issues, rules, and regulations, manages conflicts and resolves complaints about or within the department.
• Performs other related duties as assigned.

Assistant HR Requirements and skills:

• Proven 2 years of experience as an HR Assistant, Staff Assistant or relevant human resources/administrative position
• Fast computer typing skills (MS Office, in particular)
• Basic knowledge of labor laws and employment equity regulations.
• Excellent organizational skills and attention to detail.
• Bachelor’s degree in Human Resources or related field
• Excellent verbal and written communication skills.
• Ability to create and present ideas, reports, and budgets in various formats.
• Ability to work both independently and collaboratively.
• Works well under pressure and meets tight deadlines.
• Excellent time management skills with the ability to assign and delegate tasks.
• Highly computer literate with capability in email, MS Office, and related business and communication tools.
• Full understanding of HR functions and best practices.
• Strong decision-making and problem-solving skills.
• Ability to accurately follow instructions.