Job Description

INTRODUCTION

Save the Children has been working in Rwanda since 1994 in partnership with the Government of Rwanda (GoR) and local stakeholders to promote a bright future for children. We have experience working in all 30 districts across the country. The main areas of focus are education, child protection, child rights governance, and health and nutrition in humanitarian and development contexts.

GENERAL BACKGROUND

Save the Children (SC) is the world’s largest independent child rights organization, underpinned by a vision of a world in which every child attains the right to survival, protection, development, and participation. Our mission to inspire breakthroughs in the way the world treats children, and to achieve immediate and lasting change in their lives. Save the Children implements both development and humanitarian assistance programs in Rwanda and Burundi.

ROLE PURPOSE: 

The head of the driver will be responsible for planning, coordinating, and managing the efficient movement of goods and services, ensuring compliance with legal regulations, and optimizing transportation costs while maintaining high levels of customer service and operational efficiency.

KEY AREAS OF ACCOUNTABILITY: 

• Plan, organize, and manage transportation operations, including route planning, fleet management, driver assignments, and scheduling to ensure timely delivery of goods.
• Develop and implement transportation strategies to improve efficiency, reduce costs, and enhance service delivery.
• Track vehicle movements and fuel consumption using transport management systems Profleet and Fill out vehicle log book on time.
• Maintain accurate records of transportation activities, including delivery schedules, driver logs, and incident reports.
• Supervise transport staff, including drivers and administrative personnel, providing leadership, training, and performance evaluations.
• Ensure compliance with transportation policies and procedures, regulations, and safety regulations standards (e.g., working hours for drivers, licenses, permits, and insurance and vehicle maintenance).
• Communicate with drivers and transport staff to address issues, delays, or emergencies.
• Track and analyze transportation performance metrics to identify trends and implement improvements.
• Ensure proper maintenance, servicing, and inspection of vehicles to uphold safety and operational standards.
• Liaise with other departments, customers, visitors, and third-party providers to facilitate smooth transportation operations.
• Ensure timely delivery of goods or services while optimizing routes to minimize costs and maximize efficiency.
• Advise managers/users on the status of vehicles, time of disposal, and project future implications.
• Handle customer inquiries, complaints, and service issues related to transportation.
• Consolidate the vehicle movement and submit the Profleet report to the line manager every month.
• Ensure effective risk management and contingency planning for transport-related issues.

QUALIFICATIONS 

• A Diploma or bachelor’s degree in Logistics, Transport Management, and Business Administration.

EXPERIENCE AND SKILLS

• 1-4 years of prior work experience in transportation management in a local or International NGO.
• High level of integrity/confidentiality and ability to work as part of a professional team
• Proven experience in transportation management, logistics, or a related field.
• High level of computer literacy. Especially excellent MS Excel/Word skills.
• Strong knowledge of transportation regulations, fleet management, and safety standards.
• Excellent leadership, communication in English, and negotiation skills.
• Proficiency in transportation management systems, vehicle tracking systems, and other relevant tools.
• Analytical and problem-solving skills for route planning and performance improvement.
• Knowledge of supply chain and logistics principles.
• Possesses a valid national driving license permit of category B