MAJOR RESPONSIBILITIES

% of time

Activity

End Results

40%

Financial planning, Budgeting and proposal development support. 

1. Coordinate the grants planning and budgeting process and provide support and advise to ensure WVI and donor guidelines are met.

1. Support in the management of National Office grants budgets, cash flow and projects funding, and ensure that program/project spending is in line with approved budgets and timelines.

1. Provide support to grants proposal development, budgeting and review processes, ensuring all staff inputs happen in timely and effective manner and are in line with donor requirements and World Vision financial standards

1. Analysis of grant projects and support in the process of grants closures to ensure financial risks are mitigated. Support in the preparation for internal, GC and external    audits for the grants / projects running at National Office and ensure that all recommendations are implemented

• Efficient and effective financial planning and budgeting processes in line with WVI & donor requirements.

• Programs/Projects coordinators/Managers are advised on efficient budget utilization in a timely manner.

• Improved grants efficiency and program/projects’ burn rate levels.

• Timely proposal development support and submission that comply with donors and WV requirements.

• Compliance with WV and donor guidelines in phasing out grants projects is observed

• Internal and external audit recommendations are shared and explained to relevant departments

• Timely implementation of internal and external audit recommendations.

40%

Financial analysis, reporting and Compliance, 

1. Review grants monthly expenditures and ensure that transactions are coded correctly in accordance to WVR coding structure.
2.  Identify the grant transactions requiring reclassifications and ensure that they are processed in the accounting system.
3.  Regularly review expenses allocated to grants to confirm that they are all allowable expenses based on the approved grant budget and agreement.
4. Support in managing grants related risks by ensuring compliance with Labor Distribution Reports (LDR) requirements, screening of suppliers/service providers and timely reimbursement from donors
5. Review the reconciliation of My PBAS (Programme & Budget Accounting System) and SUN budgets to ensure that they are always reconciled.
6. Ensure accurate and timely submission of financial reports to donors and government regulatory agencies
7. Provide value added ad hoc financial analysis to budget holders/ project managers/coordinators to inform decision making

• Strong financial control systems in place for proper resource management

• No donor/ audit disallowed costs.

• All reported expenses are compliant with the donors requirements
• All grants procedures related risks are mitigated and well managed
• Suppliers and sub grantees are screened before engaging with them.
• MyPBAS reconciled monthly and any issue followed up with relevant Support Office

• Accurate and quality financial reports are timely submitted to all stakeholders

20%

Office and Partner Support Function:

1. Provide support in the pre-assessment and due diligence checks and performance evaluation for new sub-grantees

1. Capacity Building of partners in understanding WVI finance and grants management processes and procedures.
2. Capacity Building of Budget Holders & field staff in Awards Management
3. Coordinate and support the audit of Implementing Partners
4. Follow up with the partner and  ensure partner financial reports are submitted and validated for timely reporting

• Partner capacity assessment effectively done and ahead of time
• Partner management indicators including risk mitigation plan effectively done and monitored ahead of time.
• Unqualified opinion / clean audit reports are obtained and audit recommendations are implemented timely.

Quality and timely partner financial report is submitted.

Required Professional Experience

• Must have a minimum of 4 years’ experience in financial accounting,
• Must have at least a University degree in Finance or Accounting.
• Must have experience in International NGO.

Required Education,

training, license,

registration, and

certification

1. Must have a proven knowledge of Generally Accepted Accounting Principles and a practical knowledge of financial systems and internal controls.
2. Must have proven knowledge and experience in accounting packages and an understanding of data processing concepts and systems. Knowledge of SUNsystems and Vision executive will be an added advantage.
3. Must have excellent written and oral communication skills.
4. Must have proven analytical skills with eye for details.