Job description

• Coordinate the development,
execution and monitoring of SPIU
Project budgets.
• Participate in the development of
key priorities and Action Plan of
RTB SPIU projects;
• Participate in the budget
preparation process of all projects;
• Coordinate the Preparation of
annual, quarterly and monthly
expenditure plans in collaboration
with the M&E Specialist;
• Monitor projects’ budget
execution rates and advice where
need be;
• Receive and check all invoices,
requests and prepare payment;
• Ensure timely preparation of
periodic budget execution and
financial statement reports;
• Participate in budget revision
process of projects;
• Manage an effective financial
management system for the SPIU
and ensure that accounting and
book keeping records are prepared
and maintained in accordance with
projects requirements as well as
statutory and organization
policies, chart of accounts, and
related accounting standards,
principles and practices, Produce Periodic financial
statements
• Prepare bank accounts
reconciliation statements;
• Analyse financial statements for
consistency
• Correct errors found in financial
statements
• Consolidate project reports and
the accounting information and
populate the reporting format as
provided by the institution.
• Follow up the approval of the
project financial statements as per
development partners reporting
requirements were necessary.
• Follow up replenishment of funds
from the concerned development
partners;
• Ensure accounting coding and
budgeting lines are correct: this
includes verification of financial
reports, expenses and supporting
documents.
• Facilitate process of internal and
external audit of different
programs and projects under the
SPIU
• Record all project transactions
properly in IFMIS and submit the
monthly project consolidated
report within the stipulated
deadline;
Coordination of pay and
compensation.
• Supervise the preparation of the
project budget of staff
compensation;
• Monitor the preparation of the
salary payroll lists, fringe benefits
of all concerned staff;
• Receive, analyse, find or propose
solutions to the employees
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‘complaints regarding
remunerations.
Transactional cash
management.
• Verify staff payroll for bank
transfers at the end of each month;
• Ensures all invoices from
external parties (contractors,
suppliers, etc.) are paid in due
time, by bank transfer, cheque or
cash and arrange those documents
sequentially by date;
• Check and prepare payment
documents for further processing;
• Attain and record all bank
transactions, maintain bank
accounts, ensure monthly bank
statements and account overviews.
• Responsibility for the cash
management: this includes regular
daily cash counts, verification of
balance of cash book and cash on
hand, establishment and signature
of cash count statements.
• Prepare cash calls, face forms
from donors.
Operational Support.
• Ensure the preparation of
monthly project inventory report
and monthly inventory review;
• Ensure regular update and
inventory of assets register for the
project.
• Coordinate and monitor activities
of the Projects
• Ensure preparation and
submission of activity plans and
periodic report;
• Build and strengthen
partnerships with service
providers, and other potential
partners.
Reporting
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• Guide the identification of a
development project.
• Coordinate the preparation of the
development project budget.
• Review the development project
and submit for approval
• Follow up with the donors to
ensure timely cash replenishment.

Minimum Qualifications