DESCRIPTION: FINANCE OFFICER

 Job description for: Finance Officer

 Responsible to: Finance Manager

Department/Group:FINANCE AND ADMINISTRATION

Location: KAYONZA

Purpose: Supporting the Finance Manager in management of Komera project donor funds in a way that ensures compliance and good reputable financial management and customer focused image. 

About Komera

Komera is a community-based organization based in Kayonza, Eastern part of Rwanda focused on serving adolescent girls and their communities. Our mission is to develop self-confident young women through education, community development and health and wellness. At Komera, we believe that young women have the right to lead change in their community, to experience the joy of self-discovery and to realize their potential. Komera has been working in the Kayonza district of Rwanda for a decade – implementing Education, Community development and sport for health programming to thousands of young women, youth and families since our start in 2009.

Key responsibilities:

Account Operations

• Handles petty cash, regularly reconcile expenditure and do data entry in excel and uploaded into system.
• Timely payment of all approved invoices according to approved procedures (Payment to suppliers, volunteers, partners and staff).
• Review all requests for payments to ascertain correctness, accuracy and completeness in terms of supporting documents before submission for payment processing.
• Reviewing accountabilities submitted by staff and volunteers to ascertain correctness, accuracy and that they are complete in terms of supporting documents.
• Support the finance office to prompt response to and processing of financial queries from staff, volunteers, suppliers and partners.
• Together with Finance Manager, ensure weekly cash count is done and the petty cash account reconcile by the end of each week.
• Maintain an organised an effective financial filing system for all Finance documents including vouchers, RRA, CSR are up to date.
• Responsive support and feedback to partners/ volunteers on financial advances/settlements.
• Process applications and follow up on the claims for Maternity leave refund

Internal Controls

• Double check budget code combination before posting to QuickBooks system
• Understand the donor rules and regulations and ensure all Komera project expenditures are in compliance with the same.

Central Admin responsibilities and other areas of responsibilities

• Liaise and coordinate with the Logistics team for regular, general and day-to-day finance related logistical needs
• Work together with other members of the Admin/Finance team to ensure systems to facilitate administration and financial work are always up to date
• Fully-participate in Finance planning meetings.
• Provide cover for colleagues as necessary and undertake other activities commensurate with the level of responsibility of the post as and when requestedUndertaken other activities commensurate with the level of responsibility of the post as and when requested.

Skills, Knowledge, and experience

The position holder should possess A1 in Accounting, Finance or Management and at least 3-5 years of experience in an accounting or Finance office or a bachelor’s degree in accounting, Finance or Management with 1 year of experience in management of accounts receivable in a reputable organization.

Qualities and competencies

• Excellent knowledge of MS Excel and accounting software.
• Strong knowledge of bookkeeping.
• Good organizational skills.
• Strong analytical skills.
• Detail-oriented.
• Excellent time management skills.
• Good communication skills

Financial and Information Technology Systems – Advanced knowledge of Microsoft Office, Excel particularly. Use of accounting software, QuickBooks, SUN Accounts system of any other professional accounting system.

Others:

• Supporting in collating data and payroll preparation
• Experience in the basics of accounting and financial management, auditing regulations and fulfilling.
• Experience dealing with donor-funded projects.
• Proven ability and passion to work for marginalized groups and vulnerable communities.
• Bachelors degree in Finance OR accounting is a MUST.

Female candidates are highly encouraged to apply.

Interested candidates should send in their cover letters and detailed CV to [email protected] not later than December 28^th, 5 pm.