A Partner in Education – Finance Officer

A Partner in Education (APIE) is a small charity with a simple mission: to facilitate sustainable, locally-led programmes of teacher training in Rwanda, to ensure that every child has access to inclusive, high-quality education. For more information see A Partner in Education and Umubano Academy.

We are looking for a part-time Finance Officer who will be based in Kigali. The Finance Officer will manage APIE’s finances across the UK, the USA, and Rwanda. The post holder will report to the Executive Director of Education.  The role is part-time, working 20 hours a week. Some degree of flexibility will be needed, e.g. spending more hours during peak periods such as month end and when we have quarterly project reporting deadlines and less time during mid-month quiet periods.

Responsibilities:

• Making transfers and payments from the bank, online banking, and using petty cash. Paying invoices and making purchases in line with APIE’s Finance manual, with authorisation from the Executive team, and careful record keeping of all transactions
• Appropriate disbursement and accounting of international funds in GBP, RWF, and USD, including managing transfers between the UK, US, and Rwanda
• Book keeping on Xero including inputting annual budgets, posting manual journal entries, inputting month end data, uploading receipts, and reconciliation with bank statements
• Preparation of monthly, quarterly, and annual financial reports, including budget variance, profit and loss, and balance sheets, as well as consolidated reports and accompanying notes for presentation at Board meetings (in English)
• Preparing monthly payroll (Rwanda only) and paying salaries
• Filling monthly taxes, making RRA declarations and bank payments
• Support with project and annual budget preparations
• Collecting quotes from outside organisations e.g. for insurance renewals, provision of services and products, ensuring procurement processes are followed
• Producing and maintaining other financial reports and claim forms in different formats as required by funders
• Responsible for petty cash purchases, reimbursements, and record keeping
• Preparing information for external auditors in order to produce annual accounts, meeting RRA compliance and UK compliance requirements
• Maintaining up to date databases related to finance including APIE’s asset inventory
• Any other tasks as requested by the CEO

Requirements:

• Bachelor’s Degree level qualification in Financial Management or Accounting
• Qualified professional accountant (ACCA, ICPAR, CPA) with a minimum of two years’ experience
• Book keeping skills including knowledge of Xero Accountancy software
• Extensive knowledge of excel
• ICT skills, particularly in relation to online banking and making RRA declarations
• Fluent in English
• Ability to work collaboratively as part of a team
• Strong interpersonal skills
• Excellent written and analytic skills in English and Kinyarwanda