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12 Mar 2024

Finance Manager at Management Sciences For Health (Msh)

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Job Description

POSITION DESCRIPTION

POSITION TITLE: Finance Manager

GRADE/BAND: J

SUPERVISOR’S POSITION

TITLE: Finance & Administration Director

POSITION STATUS: Exempt and full-time

MAIN PURPOSE OF

POSITION: The Finance Manager is responsible for financial management support to the project. They manage the country finance team, ensuring the team provides a full range of financial support with a particular focus on accurate, timely, and sophisticated budgeting and forecasting, financial analysis, financial monitoring, and reporting. They ensure that financial functions support the timely and effective implementation of the project’s technical scope of work. The Finance Manager provides counsel to help project leadership ensure that resources are allocated and used in compliance with contractual requirements, applicable regulations, and appropriate standards and procedures. They work cooperatively with the project and the Finance and Operations Regional Management Unit.

LOCATION: Rwanda

REQUIRED MINIMUM

EDUCATION

  • Master’s degree in Business Administration, Finance, or other relevant field.

REQUIRED MINIMUM

EXPERIENCE: 

  • Seven (7) years’ experience in financial management of complex international development assistance programs (budgeting, reporting and analysis).
  • Significant experience with USG-funded projects strongly desirable, USAID experience highly desirable.
  • Experience working with international donors, foundations and private giving preferable. 

KNOWLEDGE and SKILLS:     

  • Demonstrated skills in developing large budgets, analyzing spending against budget, and internal and external reporting required.
  • Excellent Excel skills required (including data extraction, manipulation, pivoting, filtering, sorting),
  • Excellent analytical skills, high attention to detail required
  • Excellent verbal and written communication skills required with the ability to operate in a culturally diverse organization, and communicate to all levels within the organization
  • Working knowledge of English required

COMPETENCIES: 

  • Manage work with shifting priorities.
  • Familiarity with Google Apps and Microsoft Office desirable; Knowledge of CostPoint and QuickBooks a plus.
  • Self-starter who can work well independently and also work effectively as a team member.
  • Ability to work under pressure with a positive attitude, remain focused on results, and respond to changing priorities.
  • PHYSICAL DEMANDS: Office environment including Keyboard use, pulling drawers, lifting papers <10 lbs.

ORGANIZATIONAL STRUCTURE

MAIN DUTIES AND RESPONSIBILITIES 

Number

Key Performance Areas

Major Activities / Responsibilities

Percent of Time (must equal 100%)

1.

Coordinate Country Finance team
  • Provide direction to the team of finance staff in the country.
  • Supervise and develop the capacity of staff such that they can provide consistent financial management support to the project teams in support of successful implementation of the programs in country.
  • Ensure team is using standard approaches and best practices; this includes collaboration with the FP&A team to ensure specific issues are addressed in a manner consistent across the organization and using the tools, templates and trainings provided by FP&A.
  • Provide mentoring, oversight and quality reviews to the finance team.

20

2.

Financial and Risk Management, Problem Solving
  • Provide support and guidance to the project team in all areas related to project financial management.
  • Ensure that appropriate reviews, controls, and strategies are in place and managed to provide alerts of potential problems and allow for corrective action, in regard to issues such as errors in data entry, expenditures or commitments; expenditures that are trending over or under planned expectations; expenditures for unplanned activities; discrepancies between reporting periods, and the like. Use standard tools such as the finance scorecard to support this process.

20

3.

Project Planning and Budgeting
  • Support annual work planning and other budgeting processes by working with project and office leadership.
  • Prepare the budgets and financial projections for all funding sources.
  • Work with the project team to ensure budgets are reflective of planned activities, are feasible to implement, planned costs in compliance with donor regulations, and value for money.

20

4.

Project Financial Analysis and Reporting
  • Perform routine financial analysis and reporting, both for internal use and external reporting.
  • Perform the analysis of financial data with the goal of identifying trends or critical issues
  • Provide support to address any issues found and provide strategic guidance to prevent future issues.
  • Support the RGB registration renewal documentation in a timely manner
  • Ensure asset register is up to date and physical verification, reconciliation and reporting are done in a timely manner.
  • Prepare all Project-related cost share packages (valuation, documentation and reports).
  • Prepare donor annual VAT report
  • Working with project teams, lead any other reporting exercises that apply.

20

5.

Other duties
  • Implement standard procedures and forms that promote and/or ensure program compliance with the project contract terms and conditions in coordination with the RMU, and that ensures program spending provides the best value.
  • Organize and conduct financial and grants management trainings for subgrantees as related to project activity plans
  • Provide leadership and managerial oversight for Sub grantees, and ensure efficient implementation of Sub Awards.
  • Support proposal development by overseeing or doing cost research, math checks or other activities as requested by the MSH Cost Proposal Unit (CPU).
  • Perform other duties as assigned by the Finance and Administration Director.


Method of Application

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Interested candidates should go to  and submit their application.



The deadline for submissions is Monday 25th March 2024.



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