Job Ad: Finance and Administrative Manager at the National Pharmacy Council

About us

The National Pharmacy Council (NPC) is an independent statutory regulatory authority established by law No 45/2012 of 14/01/2013 responsible for ensuring that the rules, honor and dignity of the pharmacy profession are complied with and ensure the protection of public health. The Council ensures compliance with the principles of morality, integrity and dedication essential to the practice of the pharmacy profession and ensures that all its members comply with their professional requirements and the laws and regulations governing pharmacy professionals. The Vision of the National Pharmacy Council is to become a Centre of Excellence in the regulation and control of the Pharmacy profession.

About the Role

We are currently looking for a Finance and Administrative Manager who will be responsible for overseeing the financial and administrative operations of the National Pharmacy Council. He/she will manage the financial reporting, budgeting, and forecasting processes, oversee the day-to-day accounting and financial operations, and provide support to the National Council Board in strategic planning and decision-making. Additionally, the Finance and Administrative Manager will manage the organization’s administrative operations, ensuring that policies, procedures, and systems are in place to support the smooth functioning of the Council.

DUTIES AND RESPONSIBILITIES

• Monitor and manage the Council’s investments and ensure that investment policies are put in place and adhered to.
• Manage the council’s financial risks and resources mobilisation
• Provide financial analysis and advice the management of the Council in order to support strategic decision-making.
• Prepare or as appropriate supervise the preparation of grant applications and financial reports to funders.
• Ensure tracking petty cash, keeping appropriate records and maintaining reconciliations
• Perform any other duties assigned by the supervisor

Administrative Management:

• Develop and implement policies and procedures to ensure the smooth functioning of the Council’s administrative operations;
• Provide a strategic orientation and guidance on all administrative matters;
• Manage and coordinate the Council’s human resources management
• Ensure proper management of the council’s assets
• Manage the Council’s insurance policies and ensure that the organization is adequately protected against risks;
• Monitor and implement the recommendations of the auditors;
• Record all financial transactions, grants, and donations to the Council with the appropriate applications;
• Prepare monthly financial reports, quarterly reports, annual reports, and other reports that may be required by the Permanent Secretary and Registrar;
• Proper record of expenditures and the smartest filing method using the appropriate accounting applications;
• Plan and facilitate employee’s capacity development;
• Prepare or as appropriate supervise the preparation of the invoice’s payments for signatory authorities’ approval;
• Prepare all documentation for contract issuance;
• Ensure supply chain management and any logistic activities are undertaken appropriately;
• Keep updating the procedure manual and any other Administrative and/ or financial policies;
• Perform other duties as determined by the Permanent Secretary/Registrar.

Qualifications:

• Bachelor’s degree in Management, finance, accounting, and business administration, with professional certificate of ACCA or CPA. A Master’s degree in Management, finance, accounting, and business administration, with professional certificate of ACCA or CPA, is preferred;
• Proven experience of five (5) years in the finance field;
• Knowledge of financial management standards and procedures;
• Knowledge of accounting principles and practices and financial data reporting;
• Proficiency in financial management software and Microsoft Office;
• Knowledge of nonprofit accounting principles and regulations;
• Knowledge of Human Resources Management Principles and Practices;
• Leadership and Management skills;
• Strong analytical and problem-solving skills;
• Ability to work independently and as part of a team;
• Experience in managing human resources, IT, and facilities.
• Excellent communication and interpersonal skills;

• Fluent communication in Kinyarwanda, French and English;
• Time Management skills;
• Ability to prioritize and manage multiple tasks and deadlines.
• Not have been blacklisted in public service

Selection Criteria

Only shortlisted candidates shall be contacted for examinations. The date and venue shall be communicated.

Other Information

Job Location: Kigali, Rwanda

Start Date: July 01^st_, 2023

If you're interested in applying for this position, Click Here to submit your application.

Note: Applications close on June 02^nd, 2023 at 5:00 pm.

Disclaimer: The National Pharmacy Council does not charge any kind of fee at whichever stage of the recruitment.

Done at Kigali, May 22, 2023

NSENGEYUKURI Jean Damascène                                                                                                                               

Permanent Secretary and Registrar