Vacancy Announcement

Finance and Administrative assistant For The Digital4 Rwanda Project

The Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH is a federally owned international cooperation enterprise for sustainable development with worldwide operations. The GIZ Office in Kigali covers GIZ’s portfolio in Rwanda and Burundi. GIZ Rwanda/Burundi implements projects on behalf of the German Federal Ministry for Economic Cooperation and Development (BMZ), the European Union and other commissioning authorities in the following priority areas: Sustainable Economic Development; Good Governance; Climate, Energy and Sustainable Urban Development; Digital Transformation and Digital Economy; and regional projects in the Great Lakes Region.

The Ministry of ICT and Innovation (MINICT) has prioritised positioning Rwanda as a nation where innovative solutions to great socio-economic challenges are translated to rapid economic growth, employment, efficiency and increased productivity and competitiveness. To achieve this goal, MINICT facilitates the creation, access and use of knowledge, technologies and innovations that spur socio-economic development.

Policy Labs are dedicated teams, structures, or entities focused on designing public policy through innovative methods that involve all stakeholders in the design process. In essence, Policy Labs take different forms, ranging from established teams set up specifically for innovative activities for public policymaking, to physical spaces set up for the purpose of conducting workshops or activities for policymaking, to an approach engagement approach for facilitating research evidence uptake into policy and practice. Where in use, Policy Labs have been shown to lead to better and more effective policymaking. The MINICT is setting up a policy lab in Rwanda to design effective innovative policies based on evidence.

The Digital Transformation Center is advising MINICT, RISA and other Rwandan institutions on the digitization of various priority sectors.

GIZ Rwanda is searching candidate for the position of Finance and Administrative assistant. The Finance and Administrative assistant will work within the GIZ Cluster for Digital Transformation and Digital Economy team.

Location: Kigali, Rwanda

Fixed Term: 01.05.2024- 31.12.2026

Position: 1

A. Responsibilities

The Finance and Administrative assistant is responsible for

seeing that the service in the accounting department is provided correctly and in accordance with GIZ financial management and accounting procedures
dealing with all questions arising in this area
identifying relevant problems and issues and assisting in formulating implementation-oriented solutions
further developing instruments and assisting in introducing innovation and change
managing knowledge by disseminating and documenting know-how, experience, and information
The Finance and Administrative assistant performs the following tasks:

B. Tasks

1. Managing the daily cash fund

The Finance and Administrative

is responsible for cash based on the vouchers collected daily
reconciles the cash book and cash account daily
reports any surplus or shortfall in cash
reports without delay if the cash holding reaches a minimum level
2. Internal control

The Finance and Administrative

is involved in drawing up the annual internal controlling schedule and reports
3. General services

The Finance and Administrative

maintains an inventory for the office
bills/processes overtime applications from office and project/programme staff
processes settlement of applications for the reimbursement of travel expenses
draws up and updates the fee schedule for (national) individual appraisers
4. Other duties/additional tasks

The Finance and Administrative

reports without delay to the person responsible for accounting on all problems in financial administration and compliance with rules
is responsible for filing financial administration documents and treating information confidentially
performs other duties and tasks at the request of management
C. Required qualifications, competences and experience

Qualifications

qualification in business administration with a focus on accounting or related area
Professional experience

at least 3 years’ professional experience in a comparable position
Other knowledge, additional competences

in-depth knowledge of accounting software
good working knowledge of ITC technologies (related software, phone, fax, email, the internet) and computer applications (e.g. MS Office)
good knowledge of the European language widely used in the country
willingness to upskill as required by the tasks to be performed – corresponding measures are agreed with management