Job Purpose: This position will be responsible for providing administrative, Logistical, and Operational assistance to the Office of the CEO.

Key Responsibilities

• Provide proactive assistance to the CEO in the administrative support of the office in matters such as diary management, scheduling of meetings and reminders of impending deadlines;
• Coordinate activities in the CEO’s office by providing secretarial support; managing the CEO’s schedule, timely service delivery, and ensuring no issues are pending. This will also involve coordinating the CEO’s local and international itineraries and managing the budget for the CEO’s office.
• Maintain efficient and effective communication channels between the CEO’s office and internal and external stakeholders of the organization and coordinating high profiled events to ensure protocol is observed.
• Represent the CEO in meetings/ attend all-important meetings and take minutes and receive, screen incoming calls, visitors, and correspondence and document reports to required committees.
• Share collective responsibility for delivering organizational objectives, through active engagement and collaboration with employees at all levels in the organization;
• Keep a record of all important documents in the organization;
• Handle and review confidential information including all emails to the CEO sent through the CEO’s email, support in the coordination of activities as per the CEO’S tasks, and advise the CEO accordingly.
• Maintain inventory of the CEO’s office equipment and supplies.

Job Qualifications

• A Bachelor’s degree in Business Administration, Project management, or equivalent with at least 7 years of experience.
• Master’s degree in Business Administration, Project Management, or equivalent with at least 5 years of working experience.
• At least 7 years’ experience in a similar position.

Knowledge, Skills & Proficiencies

• To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required.
• Knowledge of the best practices in office administration
• Ability to communicate information in a clear, well organized and professional manner
• Ability to be calm and to manage stress
• Possess people skills, loyalty and confidentiality traits
• Good Computing skills
• Effective time management
• Solid organization and analytical skills,
• Be of proven moral integrity
• Have a strong personality
• Proficiency in both written and spoken Kinyarwanda and English languages is necessary; working knowledge of French is an asset;
• Computer literate with proficient knowledge of MS Office