POSITION: Executive assistant

TERM: Full Time

LOCATION: Company Head Office

REPORTING TO: CEO

THE ORGANIZATION

JALI GROUP is a holding but yet not-large organization that hold an accounting firm called JALI PARTNERS and a startup financial institution called JALI FINANCE.

The mission of JALI PARTNERS is to strengthen our clients’ finance departments by providing high-quality, innovative, and accountable services.

The mission of JALI FINANCE is to promote impactful consumptions through credit approach. And the by impactful consumptions we understand: environmental, job creating and made in Africa products.

THE OPPORTUNITY & RESPONSIBILITIES

JALI GROUP is looking for a highly skilled and experienced Executive Assistant who will assist the group CEO with administrative and communication related tasks. His/her responsibilities will be divided into those 2 core aim as follow:

1. Administrative assistance:

• Assisting the CEO in execution of his daily to-dos;
• Preparation of proposals for clients, partners, etc, in both word, Excel, PowerPoints, and emails;
• Preparation of contracts, MOUs, and other sort of binding engagements;
• Preparation of Letters, emails, and all other writings in English and Kinyarwanda;
• Maintaining company’s data room under Google Drive;
• Internet and field research;
• Scheduling meeting involving the CEO, take accurate meetings minutes, and supporting CEO office visitors;
• Support the CEO with basic HR assistance;
• Carrying other admin duties such as filing, typing, copying, binding, scanning, and field work, and any other admin work assigned by the CEO.

 2. Communication support:

• Help the CEO in communication with investors
• Creating contents and stories for the companies’ websites;
• Maintaining the companies’ social media pages and ensure a consistence presence, updated content, and interactions with the companies’ social media community;
• Creating and maintaining the companies’ newsletter through emails, websites, and social media
• Regularly creating business and customer’s flyer’s and other marketing materials
• Implementing the company’s communication plan that will be created by the company with support of external partners such us USAID Nguriza Nshore.

CANDIDATE QUALIFICATIONS

Minimum qualifications include:

• A Bachelor’s Degree in relevant field;
• 3+ years’ Experience in working for and reporting to CEOs or top level executives as an executive/ administrative assistant or communication;
• Exceptional written and verbal communication skills in both English and Kinyarwanda. French is a plus;
• Demonstrated skills with organizing files, correspondence, and documents and ability to recommend and implement systems to enhance related procedure and policy;
• Demonstrated computer skills and experience with Microsoft or Google Suite like word, PowerPoint, Excel, and mobile applications needed to implement administrative and communication assignments;
• Ability to learn and recommend new technological skills and systems;
• Proven ability to accomplish projects and assignments with strict deadlines;
• Business acumen and teamwork player in problems solving and decision taking;
• Self-organized and quick learner with planning and time management skills

To apply, please send an email to ( [email protected] ) with:

• CV
• Cover letter (that includes the salary requirement and available start date. Failure to include these will automatically disqualify the application)

Applications deadline is 15/01/2022 (or before if the position is filled)