EMPLOYMENT OPPORTUNITY

Position: Executive Assistant

Location: Kigali

Type of engagement: Full-time,

Remuneration: Monthly

Reports to: CEO

Type of employment: Contract based, renewable

Overview: FinProbity Solutions Limited is a registered company headquartered in Kigali, Rwanda.FinProbity Solutions Limited works with financial service providers to deliver innovative client centric solutions that meet the needs of diverse market segments. Our key clientele includes financial institutions and development organisations with a mandate to develop inclusive financial services markets. Our services to financial institutions include institutional assessment, organizational change management, business modelling, demand assessments, financial services supplier diagnosis, product development, market research, business feasibility assessment, partnership brokerage, staff training, and advisory services. We specialise in providing financial service solutions that combine client centricity, inclusivity, and business viability. Our services to development organisations include country strategy or road map development for inclusive finance, programme design, and implementation support, financial services access to research, innovation fund design and management as well as capacity building and skills development of financial service providers and stakeholders.

Role: FinProbity Solutions is looking for a full-time Executive Assistant to primarily provide administrative, operational, and documentation support.

• Participate in proposal writing and editing of documents; reports, toolkits, manuals, technical papers, etc;
• Development and execution of work plans and tasks agreed with the CEO;
• Preparing internal reports, memos, invoices letters, and other documents;
• Handling basic bookkeeping tasks;
• Establish and maintain an effective system of communication with FinProbity Solutions partners, clients, and associates;
• Proactively look and provide an updated matrix of business opportunities aligned to FinProbity Solutions core business;
• Publish newsletters, focus notes, and technical papers produced by FinProbity Solutions Associates; and
• Provide for the appropriate control and accountability of all funds, physical assets, and company property.

The top priorities for the Executive Assistant are:

• Set up fully functional office for FinProbity Solutions in Kigali;
• Organisation and maintenance of matrix of business opportunities aligned to FinProbity Solutions core business;
• Manage logistics and promote training programmes offered by FinProbity Solutions;
• Maintain official records and documents, and ensure compliance with national regulations;
• Website content updates and management;
• Proposal writing and editing.

Qualifications and Experience:

• Proven experience as an executive assistant or other relevant administrative support experience;
• Knowledge and practical experience of basic accounting;
• In-depth understanding of entire MS Office suite;
• Excellent editing and professional level verbal and written communications skills;
• Excellent organizational and project management skills;
• Professional level verbal and written communications skills;
• Relevant academic qualification (business administration, accounting, insurance, and project management);
• Must be able to meet deadlines in a fast-paced quickly changing environment;
• A proactive approach to initiative, problem-solving with strong decision-making skills;
• Website development or management skills will be a plus; and
• 3-4 years of relevant experience.