Job Title: East Africa Finance & Administrative Officer

Location: Kigali, Rwanda

Timing:   Part-time, 20 hours / 5 days per week

Start date: January 2021 [applications accepted through Dec 17]

Length: 1 Year Contract with possibility for a long-term, full-time position

Salary: Commensurate with experience

Global Grassroots is an international non-governmental organization that supports conscious social change for women.  Our Academy for Conscious Change provides vulnerable women with mind-body trauma healing support, personal transformation practices, ethical leadership skills, social entrepreneurship tools, grant funding, and 12 months of high-engagement support so that they may launch their own NGOs that benefit women and girls.  Global Grassroots has been operating in Rwanda since 2006 and Uganda since 2013, focused on advancing ventures addressing clean water issues. Read more at www.globalgrassroots.org

Global Grassroots is seeking a part-time East Africa Finance & Administrative Officer to manage our financial, human resources, legal, administrative and regulatory needs for our East Africa operations (primarily Rwanda and Uganda).  The East Africa Finance & Administrative Officer will work with our East Africa Senior Program Officer based in Kigali and Finance & Administration Officer based in the United States. The position reports to our Founder & President. The role may move into a full-time position as needs grow and as and when mutually agreeable.

RESPONSIBILITIES:

FINANCIAL: 

• Enter all East Africa transactions into QuickBooks and reconcile all accounts monthly
• Manage organizational budget and finances
• Provide all necessary documentation for tax preparation and financial reporting
• Serving as bank liaison, managing banking and reconciling accounts monthly
• Coordinate with US finance staff to provide African expenses
• Collaborating with program staff to develop budgets, track spending and analyze actuals
• Providing monthly financial reporting for leadership and board
• Collaborating with fundraising personnel to provide reporting on particular grant spending

HUMAN RESOURCES:

• Process monthly payroll in Rwanda and Uganda, including direct banking and mobile money transactions
• Ensure all local, regional, and country taxes (outside US) are paid on time.
• Setting up and maintaining confidential employee files, forms and contracts, including overseeing the administrative aspects of onboarding of all new employees in East Africa
• Contributing to the development and implementation of policies and procedures governing personnel, volunteers, interns and international visitors
• Overseeing any needs related to insurance, withholdings, and benefits policies
• Managing any legal or documentation requirements related to our proprietary curriculum, intellectual-property agreements, the training, licensing and use of our materials by staff,  partners and trainees, and releases for use of participant data and photography, among other needs.
• Overseeing the maintenance of annual health insurance and wellbeing policies
• Managing relationships with vendors providing benefits services
• Responding to employee inquiries regarding benefits, payroll, and other administrative concerns
• Overseeing all HR policies as outlined in GG’s Employee Code of Conduct
• Facilitating and improving communication methods within the organization
• Stewarding the wellbeing of the organization and staff

LEGAL / REGISTRATION

• Maintaining GG registration as an NGO in good standing in Rwanda and Uganda
• Managing government reporting requirements and submit documentation to authorities
• Providing financial reporting to the US as needed for grant, legal and financial regulation purposes
• Leading in Rwandan government administrative requirements, including registration, annual report and action plan.  Includes coordination with local officials during annual evaluation and participation in JADF expositions.
• Communicating with the Rwanda Revenue Authority and Rwanda Social Security Board (RSSB) and PAYE and other counterpoints in Uganda

GENERAL OFFICE: 

• Providing logistics support for programs and events
• Supporting additional projects and meeting/event set up and execution as needed
• Ensuring that all organizational activities and operations are carried out in compliance with the regulations and laws governing business operations of an NGO
• General administrative support, and occasional research
• Working closely with organizational leadership providing overall support, and anticipating needs to provide maximum efficiency and impact.
• Managing office and administrative needs, including maintaining office supplies, equipment, software, furniture and other technology, data, information, and communications needs
• Tracking and maintaining organizational records including official and legal documents, tax-exempt status, bank accounts, insurance policies, audit documents, etc.
• Supporting program staff in managing organizational program files
• Monitoring outside inquiries and coordinating responses from appropriate parties
• Other administrative and program tasks, as needed, including translation, and logistics with teams and foreign visitors

SKILLS/EXPERIENCE:  

• Bachelor’s Degree in Finance, Accounting, Business Administration, Economics or similar field
• Approximately 4-5 years’ experience in human resources, office management, operations, financial management, and bookkeeping, preferably in an NGO environment;
• Knowledge of and familiarity with QuickBooks accounting software; experience with financial spreadsheets and data management systems, tax support, bookkeeping and payroll duties required, preferably in the context of an international NGO; proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel);
• Demonstrated ability to communicate with a diverse set of community stakeholders – Board of Directors, partners, program participants, staff, consultants, etc.;
• Natural tendency to be proactive in offering ideas and new ways to enhance the work;
• Ability to conceptualize systems and processes from start to finish;
• Excellent interpersonal, written, and oral communication skills; and ability to communicate effectively and transparently about work
• Impeccable time management skills and the ability to meet all internal and external deadlines;
• Ability to maintain a high level of professionalism and confidentiality;
• Demonstrated ability to be self-motivated and flexible;
• Ability to take initiative and work well both independently and on a team;
• Strong attention to detail and a strong work ethic;
• Interest and experience in gender issues, international development, entrepreneurship, the environment, water, social issues and psychology, trauma healing, and/or individual wellness
• A commitment to personal growth and awareness

This position is currently offered initially for 20 hours per week with the intention of moving to full-time as needs grow. The work schedule can be flexible. Occasional urgent crunch periods.

We offer unique benefits including a progressive, flexible, and supportive work environment. We promote and nurture a healthy culture and support opportunities for personal well-being and professional development. Global Grassroots offers a health insurance and wellbeing stipend, and guaranteed vacation time, in addition to 2 weeks a year of an office closure, paid vacation/sick days/holidays, and maternity/paternity leave.

Global Grassroots is an equal opportunity employer and does not discriminate against otherwise qualified applicants on the basis of race, color, religion, national origin, ancestry, sex, age, mental or physical disability, pregnancy, sexual orientation, gender orientation or expression, marital status or veteran status, or any other legally protected characteristic under applicable law.