% Time

Major Activities

40%

Monitoring & Evaluation and Reporting

• Execute the approved Annual MEL Plan in accordance with donor requirements and overall MEL priorities. Prioritize and lead the MEL team with overall responsibility for all MEL activities.
• Own, manage and ensure the digital data collection system is executed according to the data management plan, including leading data driven decision making using the data and dashboards.
• Update Annual MEL Plan, Data Management Plan and prepare the annual MEL budget
• Develop the annual MEL implementation plan, integrate with the annual implementation plan (AIP), ensuring alignment with technical strategy and completion of all MEL activities
• Identify the requirements for annual performance assessment and endline data collection , prepare terms-of-reference , review proposals from research firms, select a research firm and proactively manage the research firm to get high quality results.
• Clarify and/or facilitate process for monitoring and evaluations of sub-grantees
• Oversee and execute M&E activities with particular focus on results and impacts as well as in lesson learned; and monitor the follow up on evaluation recommendations
• Guide staff and executing partners in preparing their progress reports in accordance with approved reporting formats and ensure their timely submission.  This includes quarterly progress reports, annual project reports, inception reports, and ad-hoc technical reports.
• Prepare consolidated progress reports, review and reflection for grant management including identification of problems, causes of potential bottlenecks in the project implementation, and providing specific recommendations
• Undertake regular visits to the field to support implementation of M&E and to identify where adaptations might be needed
• Develop a consolidated learning agenda, develop ToRs for specific studies; Recruit, guide and supervise consultants or organizations that are contracted to implement special surveys and studies required for evaluating grant effects and impact Ensure compliance with USAID annual DQA activities.

30%

Project/Program Learning

• Establish a learning culture within the organization building from the established learning agenda and learning questions, to lead partners and local implementing partners to document learning and best practices for collaboration, learning and adaptation.
• Ensure timely dissemination and feedback of available data to appropriate users
• Ensure effective scale up, fidelity and depth in programming based on evidence
• Support DCoP/Partners to document their successes and best practices into appropriate knowledge assets
• Ensure information sharing, consultation and participation and feedback collection are integral part of the Project
• Ensure all MEAL related data, reports, and records are clearly organized archived in a central location for future reference.
• Identify the core information needs of grant management, partners and funding agencies
• Lead regular discussions on monitoring data in the appropriate forums and in a timely fashion in terms of implications of future action.  If necessary create such discussion forums to fill any gaps.
• Organize (and provide) refresher training in M&E for grants staff, implementing partners, local organizations and primary stakeholders with view of strengthening local M&E capacity.
• Design and implement a system to identify, analyse, document and disseminate lessons learned
• Lead UI participation in relevant networks with external and WV internal partners to promote learning and achieve M&E excellence.

30%

People management, capacity building and risk mitigation

• Ensure all MEAL staff supervised by this position are guided, mentored and their capacities built in order to deliver high quality products
• Ensure M&E Officers are assisted in strengthening their understanding of MEAL concepts & competencies and are equipped with knowledge, tools and resources to support MEAL functions at project level
• Delegate MEAL tasks to appropriate MEAL staff, develop clear roles and responsibilities that will enable the MEAL team to execute all activities in the AIP.
• Ensure partner capacity is built to comply and produce high quality M&E products in-line with WV Rwanda and donor standards & requirements. Streamline processes as necessary.
• Ensure management of day-to-day M&E tasks are completed with appropriate resources, proper planning and to the highest standard required.
• Support other tasks as required by the Chief of Party