Contract Management Coordinator

Job Title: Contract Management Coordinator

Reports to: Director of Contracting and Procurement

Group/Department: Administrative and Financial Affairs/University of Global Health Equity (UGHE)

Location: Kigali, Rwanda

Position Overview

The Contract Management Coordinator’s task is to ensure consistent management of all contracts. S/he will be responsible for preparing, revising, negotiating, examining, and analyzing contracts on behalf of UGHE. S/he duties will include researching a contract’s terms, alerting parties to renewals or extensions and tracking all communications between UGHE and vendors.

The coordinator’s role in the contract development process requires close collaboration with various departments.

Responsibilities

• Prepare, negotiate, record, file and archive all contracts and other legal documentation on behalf of UGHE.
• Monitor contracts and move forward with close-out, extension or renewal according to what’s best for the UGHE
• Create and maintain or serve as the point of contact for matters concerning contracts.
• Maintain records for correspondence and documentation in relation to established contracts and those in progress.
• Communicate and present information to the User Department about all contract-related matters.
• Solve any contract-related problems that may arise with other parties and internally with the Institution itself.

Qualifications

• Master’s or advanced degree in Law, Business Management, Procurement/supply chain or any related field
• At least 5 years of relevant experience required, including contract drafting, procurement/supply chain
• Teamwork and the ability to work with a variety of people at all levels
• Exceptional written and oral communication skills
• Attention to detail and strong understanding of agreements
• Demonstrate a solid understanding of legal terminology
• Must have strong computer skills and knowledge of common programs such as Microsoft Office
• Capable of professionally managing confidential information
• Exemplify creative problem-solving abilities
• Has strong negotiation and mediation skills
• Possesses superior attention to detail to spot inconsistencies in contracts

How to Apply

Applicants should provide: (1) curriculum vitae, (2) Degree, (3) A cover letter describing your interest in UGHE and relevant experience. Please upload these under the ‘Additional Files’ tab on the application page before October 30th, 2024.

University of Global Health Equity is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Organizational Profile

UGHE is a new kind of university focused on training the next generation of global leaders in health care delivery. The university launched in Rwanda in September 2015. Through an academic experience uniquely rooted in the values of equity, students are empowered to both ease suffering at the bedside and drive transformational, systemic changes to the health system.

UGHE is an initiative of Partners In Health (PIH), an internationally recognized non-profit organization whose mission is to provide a preferential option for the poor in health care. In over nearly three decades of operating alongside public sectors in countries around the world, PIH has developed a model to deliver high quality healthcare to some of the world’s most marginalized communities. Nowhere has this impact been more profound than in Rwanda, where Inshuti Mu Buzima—PIH’s sister organization—and our government partners have driven innovation for a decade.

Members of the UGHE community are tenacious and resolute in our drive to attain social justice, make common cause with those in need, listen to and learn from others, and operate with honesty and humility as we uphold academic integrity and intellectual curiosity. The University of Global Health Equity seeks individuals committed to these values to join the team.

Commitment to Safeguarding and Prevention of Sexual Exploitation, Abuse and Sexual Harassment:

At UGHE, we are committed to ensuring that those who benefit from our work- including community members – as well as our students, contractors, staff, and visitors to our campus are treated with dignity and respect and protected from sexual exploitation, abuse and harassment and any form of systemic abuse, whilst reducing risk and vulnerabilities. A range of pre-employment checks will be undertaken in conformity with UGHE’s policy.

UGHE will request information from applicants’ previous employers about any findings of fraud, harassment, sexual harassment and any form of systemic abuse or incidents under investigation when the applicant left employment. By applying, the job applicant confirms their understanding of these recruitment procedures.