JOB OPPORTUNITY

Cluster Accountant

World Vision is a child-focused Christian humanitarian organization implementing development programs in 30 Districts of Rwanda. Our interventions in the strategic period of 2021-2025 seek to reach 2 million of the most vulnerable children. This is done through programming in Resilience and Livelihoods, WASH and Health, Child Protection and Education.

World Vision Rwanda seeks to hire two highly qualified, dedicated, and experienced Rwandan nationals for the role of Cluster Accountant, joining an established and experienced team. This position will be based in Nyamasheke, Rwanda, and reports to the Programs Manager.

Purpose of the position:

To provide support in all aspects of financial management by coordinating planning and budgeting, SO/donor financial reporting, enhancing compliance with established WV Finance policies and procedures as well as compliance with donor requirements to mitigate all forms of financial risks. This role provides accurate financial analytical information to relevant stakeholders and advice in relation to all aspects of financial management. S/he will support budget holders in understanding and interpreting the budget expenditure reports and as well monitoring projects or spending. The person in this role is mandated to promote asset management to mitigate any loss or associated risks and as well facilitate both internal and external audits.

The major responsibilities include:

% Time

Major Activities

20%

1. Planning, Budget Preparation and Monitoring of Cluster Projects

Coordinate the Cluster project planning and budgeting process and provide support and advise to ensure WVI and donor guidelines are met.
Prepare and monitor Cluster projects budget expenditure reports while explaining budget variances,
Facilitate the National Office in providing funding projections during the Monthly cash flow forecast for optimal cash levels to meet ongoing Cluster project financial obligations
Perform PBAS reconciliation for grant projects between SunSystems and PBAS records and Communicate the funds commitment status to the Cluster Project / program Managers
Coordinate and support in the process of Cluster project closures to ensure financial risks are mitigated.
Support Revenue acquisition by preparing proposal budgets as per donor /SO requirements
10%

2. Maintain Cluster Projects Financial Records, perform Analysis and enforce Compliance

Perform financial analysis on accounting information/ Financial reports for accuracy, completeness, and Compliance with WV, Support offices and Donor standards.
Provide monthly analytical information to budget holders/ project managers/coordinators to inform decision making
Prepare bank reconciliation statements

3. Coordinate timely preparation of monthly cashflows and Cluster project disbursements

Coordinate timely Cluster Projects related Payments and ensure that financial transactions are accurately recorded in sunsystem
Review all invoices in Coupa for all vendor payments for Cluster projects for timely payments
Facilitate all Cluster project staff advances and ensure compliance with the travel advance policy
Monitor day-to-day payments from WVR bank accounts to facilitate bank reconciliation every month
10%

4. Cluster Projects Financial Coding Review

Review coding for all Cluster Projects related financial transactions to ensure alignment with Approved Cluster Project activities and Donor requirements both in provision and outside provision.
Ensure compliance with financial procedures and Field Finance Manual (FFM) requirements as per updated chart of accounts
Prevent miss allocation of expenses
20%

5. Cluster Projects Monthly and Quarterly Financial Reporting

Prepare and analyze monthly and quarterly Cluster project financial reports for accuracy and adequacy before submission to project teams or to Support Offices and donors.
Ensure reports adhere to full disclosure standards and provide an accurate representation of cluster project activities.
Review compliance with the donor financial reporting template before submission of report to the support office colleagues.
Follow up on Cluster and special projects implementation and provide financial reports as per WV policies and donor requirements
Ensure that Grant projects / balance sheet accounts are monthly and quarterly reviewed, analyzed, and reconciled by ensuring accurate balances
10%

6. Coordinate External Finance reviews, Audit and implementation of Audit recommendations for Cluster Projects.

Coordinate internal and external project finance reviews or audits by providing necessary information related to Cluster Projects
Ensure timely implementation of audits /Finance Review recommendations
Coordinate in preparation of management response for project audits or reviews and ensure that the response is submitted timely.
5%

7. Cluster Projects Asset management

Maintain an efficient management of project Assets and conduct regular inventory to reconcile sun system reports and physical count of assets as per WV’s asset policy and procedures and maintain an updated asset register
Maintain proper inventory and
Ensure proper fleet Management reports are shared on time.
5%

8. Implementing Partners Monitoring, Capacity assessment and building and Accountability reports review and upload in sun systems.

Coordinate the funding process to partners to support project implementation
Monitor implementing partners, assessing their capacity to meet project goals
Provide support to enhance partners’ financial reporting abilities and skills
Review and upload accountability reports from partners into Sun Systems.
Plan and coordinate the Partners financial reports validation visit to ensure accuracy of the reported figures before they are uploaded in the SUN system.
Perform ageing analysis for all partner advances and follow up for timely liquidation
Capacitate all Grant project/ staff on World Vision Applications (ProVision, GEMS Concur, Workday, PBI, Box, etc.…) without system disruptions to ensure smooth project implementation.
10%

9. Prepare timely VAT Refunds requests to RRA and timely follow on re imbursement to .

Prepare and submit VAT refund requests to the Rwanda Revenue Authority (RRA) in a timely manner
Engage in consistent follow-up to ensure prompt reimbursement of funds to WVR project accounts
10%

10. Collaborate closely with the Shared Service Team to facilitate the reconciliation process for Both Bank and Mobile Money wallet

KNOWLEDGE, SKILLS AND ABILITIES

List education, knowledge & skills, licenses preferred, and all experiences required to perform this position in a fully competent manner.

Minimum education, training and experience requirements to qualify for the position:

List academic requirements (if applicable), technical skills, or other knowledge required as a minimum qualification for this position.

Must have at least a University degree in Finance or Accounting.
Must have a minimum of 5 years’ experience in financial accounting, preferably within World Vision or any other International NGO.
Professional qualification like ACCA, CPA will be added advantage.
List additional work experience required as a minimum qualification for this position.

Must have a proven knowledge of Generally Accepted Accounting Principles and a practical knowledge of financial systems and internal controls.
Must have proven knowledge and experience in accounting packages especially sunsystem & vision executive and an understanding of data processing concepts and systems.
Must have proven analytical skills with eye for details.
Preferred Skills, Knowledge and Experience:

List academic, technical skills or other knowledge preferred for this position.

Excellent computer skills in Excel & Sun-systems software/Visions.
Experience in managing donor funds
Working knowledge of Sponsorship and Grants operations, finance services and practices is an added advantage.
Good planning and organizational skills
Ability to maintain effective working relationships with all levels of staff and public
Good Analytical skills necessary.
List additional work experience preferred for this position.

Professional qualification like ACCA, CPA will be added advantage.
Work Environment:

Include travel & work environment details.

Complete Travel and/or Work Environment statements if applicable.

The position requires ability and willingness to travel domestically and internationally up to _10% of the time.
Salary:

The salary is commensurate with qualifications and experience.

N.B: Women are highly encouraged to apply.