Campus Life Coordinator

Job Title: Campus Life Coordinator

Reports to: Director Campus Operations

Location: Butaro, Rwanda

Position Overview:

Reporting to the Director of Campus Operations the Campus Life Coordinator is responsible for supporting campus operations to make UGHE Butaro campus a home away from home for all residents through creating and suggesting different social activities, supporting the hospitality team in organizing events on campus, supporting the warehouse team and be a backup whenever needed in all campus operations activities.

Campus Life Management

• Assist the campus operations team in operating the Butaro campus each day in an efficient, safe manner.
• Supporting the campus operations to create all campus life activities (games, outdoor setup, outfitting new houses)
• Oversee main services on campus including dining, cleaning, campus waste disposal, warehousing, and accommodation.
• Oversee all recreation activities and managing the gym and other sports facilities
• Support community engagement in creating fun activities with the community
• Support Campus Operations Director to create sports and games for UGHE with other universities.
• Draft campus life standard operations procedures and policies for campus life activitie
• Coordinate with other campus operations team managers to ensure the operations department is supporting each team to meet their required functio
• Work with campus leaders to set monthly priorities and determine key tasks.
• Manage staff and create feasible work plans that harmonize with one another.
• Coordinate with other UGHE departments to support the academic, research, and other programmatic activities hosted on the Butaro campus.
• Collaborate with the DCO and Senior Leadership Team (SLT) to continually develop and improve campus operational systems to better meet the needs of the residents.
• Participate in annual and strategic planning for UGHE’s operation
• Support fundraising and other guest visits to the Butaro campus.
• Report to the Director of Campus Operations and Community Engagement with timely updates on current campus life activities and plans Supply Chain & Logistic
• Assist the operation team to procure campus life orders and follow up all order
• Create and manage systems to ensure an efficient campus supply chain system that minimizes stock-outs and waste for all campus life items.
• Manage the gym and recreational facilities and make sure the inventory is up to date
• Support warehouse team in case they need additional support during the busy period of offloading, inventory checks or campus distribution
• Actively partake in weekly calls with the Kigali Supply Chain team carrying out international procurement for the Butaro campus especially when there are recreation orders.

Community Relations

• Support community engagement team in various community events, fundraising, sports, and on campus events with the community

Qualifications

• Minimum five years of work experience in operations, leadership, hospitality, hotel management, supply chain, logistics, or another related field.
• Bachelor’s degree required, Master’s in related field strongly desired
• Experience managing complex operations in a resource-limited setting.
• Knowledge and experience in higher education, hotel management, or global health is strongly preferred; knowledge and experience in both is desir
• Excellent communication and writing skills; ability to articulate UGHE’s and PIH’s mission and program objectives persuas
• Ability to serve as an external representative to government officials, UGHE partners, and donors
• Ability to live in Butaro full time (including weekends as needed) requir
• English and Kinyarwanda proficiency required, French knowledge highly preferred.
• Excellent organizational skills: ability to manage complex projects from creation to completion, plan and prioritize multiple projects, and coordinate teams to meet deadlines.
• Exemplary interpersonal skills; ability to collaborate effectively with culturally diverse staff across departments and organizations.
• Demonstrated poise, tact, integrity, and professionalism
• Interest in social justice is strongly desirable.