The Belgian School of Kigali is looking for  an Executive Assistant

The Belgian School of Kigali

The Belgian School of Kigali is an international private school. It has existed for over 55 years. Created by Belgian cooperation, it is now managed by an NGO under Rwandan law. It is mainly financed by the school fees paid by the parents. All sections follow the programs of the Wallonia-Brussels Federation. The school receives periodic inspection, and its diplomas are recognized by the Federation. Thus, its historical links with Belgium are maintained.

The hallmark of the school is that of quality education and a humane and benevolent environment. So that the best is given to our students, we are demanding in administration and with our teachers! We expect from them dynamism, inventiveness, involvement, empathy, and also adaptation and flexibility. During the COVID-19 crisis, we had to find new solutions on our own – thanks to teachers who demonstrated these qualities.

Our administrative team is a small team, from whom we ask for competence, cooperation, flexibility and motivation!

We are looking for :

An Executive Assistant

Job description  :

• Maintaining and managing the Director’s diary
• Processing and writing letters, reports, memos, etc.
• Retrieval and processing of records and reports
• Preparation and organization of meetings (convening, preparation of files, reservation of rooms if necessary, etc.)
• Writing minutes of meetings he/she attends
• Reception and reception of visitors and follow-up of given appointments
• Transmission of information internally and externally (decisions, notes, etc.)
• Drafting and forwarding of management emails to parents and employees 
• Keeping the school petty cash 
• Management of the small stock of office equipment
• Management of badges/macaroons
• Follow-up of visa files + staff work permits
• Student locker management
• Drafting of any other document requested by the Management
• Assistance in the management of Human Resources (complete model contracts, filing and management of individual employee files)

Operational know-how 

• Excellent oral and written expression. Fluency in French is essential; knowledge of English is an asset.
• Mastery of office tools (word, excel, powerpoint, etc.) and communication methods (telephone, e-mails, electronic diary, etc.) 
• Analysis and management of information requests 
• Organizational skills, versatility 
• Ability to work in a team 
• Have knowledge in accounting, marketing, logistics and other related fields
• Have knowledge of administrative management

Behavioral skills 

• Discretion, sense of confidentiality 
• Good relationship, good presentation 
• Good communication and social skills
• Strong organizational skills, rigor and method 
• Good ability to withstand stress

Candidate profile

• Hold a university degree (license) in Administration or related fields 
• Have a recognized experience of at least five years in Administration or secretarial work and other related fields;