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27 Apr 2022

Administrative Assistant to the Vice-President at SENATE

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Job Description


Job description

– Read and verify the format and substance of documents submitted to the Vice President;
– Draft letters/correspondences to be signed by the Vice President;
– Receive and handle all documents submitted to the Vice President;
– Dispatch and make follow up for all documents from the office of the Vice President to their respective destinations;
– Keep and adjust the agenda of the Vice President, including appointments schedule;
– Reviewing incoming documents;
– Make logistical arrangements for all meetings chaired by Vice President;
– Organize travels for the Vice President and work hand in hand with the Protocol Officer and the Assistant Protocol to provide
protocol to Vice President’s office visitors;
– Arrange external meetings and appointments of the Vice President;
– Filing documents of the office of the Vice President.

Minimum Qualifications

Advanced Diploma in Secretarial Studies

0 Year of relevant experience

Advanced Diploma in Office Management

0 Year of relevant experience

Bachelor’s Degree in Secretarial Studies

0 Year of relevant experience

Bachelor’s Degree in Public Administration

0 Year of relevant experience

Bachelor’s Degree in Administrative Sciences

0 Year of relevant experience

Bachelor’s Degree in Sociology

0 Year of relevant experience

Bachelor’s Degree in Management

0 Year of relevant experience

Bachelor’s Degree in Office Management

0 Year of relevant experience

Bachelor of Office Administration and Management

0 Year of relevant experience

Office Management and Administration

0 Year of relevant experience

Competency and Key Technical Skills
Integrity

Strong critical thinking skills and excellent problem solving skills.

Inclusiveness

Accountability

Communication

Teamwork

Client/citizen focus

Professionalism

Commitment to continuous learning

Office management skills

Resource management skills

Decision making skills

Time management skills

Risk management skills

Results oriented

Digital literacy skills

Fluency in Kinyarwanda, English and/or French. Knowledge of all is an added advantage

Analytical and problem solving skills





Method of Application

Submit your CV and Application on Company Website : Click Here

Closing Date : 5th May, 2022.





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