1. Administrative Assistant to the Registrar

MINIMUM QUALIFICATIONS:

Bachelor’s Degree in Secretarial Studies, Office Management, Public Administration, Administrative Sciences, International Relations, and  Law

KEY TECHNICAL SKILLS & KNOWLEDGE:

1.  Office management skills;

2.  Communication, organisation, and interpersonal skills;

3.  Digital literacy skills;

4.  Time management skills;

5.  Integrity;

6.  Analytical and problem-solving skills;

7.  Risk management skills; Resource management skills;

8.  Decision making skills;

9.  Results oriented skills;

10.Fluency in Kinyarwanda, English, and/or French, knowledge of all is an added advantage.

RESPONSIBILITIES AND DUTIES:

1. Read and verify the format and substance of documents submitted to the Registrar;

2. Prepare the Registrar’s agenda, including appointments schedule;

3. Prepare, manage, record, and dispatch correspondences by or intended for the Registrar;

4. Manage the Office of the Registrar and guide his/her visitors;

5. Preparing and/or editing documents, such as reports, memos, presentations, etc.;

6. Reviewing incoming  documents;

7. Make logistical arrangements for all meetings chaired by the Registrar;

8. Arrange external meetings and appointments of the Registrar;

9. Organize travels for the Registrar and work for hand in hand with public relations, customer care to provide protocol to The Registrar’s office visitors;

10. Perform any other duties assigned by the supervisor.