Administrative Assistant – One Health

Description

Position Title: One Health Administrative Assistant

Reports to: Chair, Center for One Health

Group/Department: Center for One Health, University of Global Health Equity (UGHE)

Location: Kigali and Butaro, Rwanda

Role Overview

The primary role of the One Health Administrative Assistant will be to provide administrative and program coordination support to the Center for One Health. They will also be involved in some One Health curriculum development and research. They will be a key member of the team and will serve as a focal point for students, staff and faculty in matters related to One Health.

Responsibilities

• Support One Health academic processes and programs related to research, curriculum, staff, faculty and students.
• Manage programmatic logistics and processes to support One Health experiences and related events.
• Provide general administrative support to the Center for One Health.
• Serve as a key point of contact for logistics, including flight booking and transportation.
• Schedule and coordinate meetings for the One Health team, including developing agendas and taking minutes.
• Support One Health research in partnership with UGHE students, faculty, and other institutional partners.
• Prepare presentations and contribute to the development of scholarship and practical materials for the One Health department.
• Manage the team calendar and scheduling of classes and meetings
• Organize and support classroom set up and logistics before and during classes.

Qualifications

• Bachelor’s degree
• Excellent writing and editing skills
• Fluency in English; French or Portuguese language skills desirable
• Demonstrated work experience in an administrative role
• Proven skills to organize and execute logistics
• Experience working with adult learners and faculty
• Experience working in Rwanda or in other relevant contexts
• Ability to manage, organize, develop plans and generate data to make decisions
• Exemplary interpersonal skills; ability to effectively collaborate with culturally diverse staff across departments and countries
• Demonstrated strategic thinking and analytical skills, good judgment, and creative problem-solving
• Proficient computer skills with fluency in Microsoft Office Suite programs including Excel, Google Suite products, and learning management systems