Administrative Assistant

Rwanda Institute of Cooperatives, Entrepreneurship, and Microfinance (RICEM), Kigali, Rwanda

Job description

Background: RICEM is a technical and vocational institute for Cooperatives, Entrepreneurship, and Microfinance owned by the National Cooperatives Confederation of Rwanda (NCCR) and the Association of Microfinance Institutions in Rwanda (AMIR).

From its inception, RICEM has the mission to provide capacity building and other business advisory services to Cooperatives, Entrepreneurship and Microfinance Institutions (MFIs) through trainings, skills transfer, Consultancy, research, and Technical support.

RICEM is looking for an administrative assistant.

To be a really sustainable answer to the professionalization of those three pillars, RICEM would like to recruit a High-Profile Candidate who fulfills the Job Profile below:

Essential Job Functions:

Administrative Assistant to the Managing Director and human resource management

Job description for the Administrative Assistant and Human Resources Officer

In Administration

• Organize and schedule meetings and appointments
• Maintains filing system of records and documents in an organized, and confidential manner according
• Filling the incoming mail and prepare outgoing mail
• Provide general support to visitors
• Ensure office equipment is properly maintained and serviced
• Assist with event planning and implementation.

Human resource

• Maintain HR filling
• Making the contract of new staff, consultant, suppliers, …
• Coordinate the recruitment process
• Tracking staff leave
• Duly and faithfully perform the work or duties assigned to him and visit all places where the employer will need his services;
• Bring all his attention to the rational use of any material that has been entrusted to him;
• Refrain during or after working hours of all confidential information and maintain confidentiality;
• Devote full time to the regulations in force towards the interest of the employer;
• Refrain subject to authorization by the employer, even in the time off, from all work and competitive nature that may harm the performance of agreed services;
• Comply with all laws and regulations regulating the labor in Rwanda;
• Abide by the internal rules and regulations of the employer.

Required qualifications:

• Work experience of three years in Administration
• Advanced in Microsoft office: word, excel, PowerPoint,……
• Experience in administration
• Strong attention to detail and good analytical skills
• BSc in administration

Please submit a current resume, a cover letter highlighting relevant past experience and why He/She is interested in working at RICEM, and relevant references and certificates via email as PDF to [email protected]

 Subject:  RICEM Administrative Assistant

Application Deadline: 10^th, Mars 2020 at 12 pm.