JOB VACANCY

POSITION: Administrative Assistant 

Location: Kigali, Rwanda

ITM Africa Ltd, an international company specializing in all HR solutions is currently recruiting an administrative assistant

ROLE

The administrative assistant is under the supervision of the Chief accountant, handle administrative and office support activities for the company and ensure an efficient running of office operation.

What you will do: 

• Maintain office supplies inventory, order and purchase items after prospecting market prices.
• Develop and update the vendor tracker for better supplier management.
• Responsible for maintenance of office equipment, including computers, copy machines and furniture.
• Perform receptionist duties
• General clerical duties including photocopying, printing, prepare and modify documents including correspondence, drafts, memos, emails and reports when appropriate.
• Insure appropriate inventory management.
• Maintain electronic and hard copy filing system.
• Handle requests for information and data.
• Resolve administrative problems and inquiries
• Schedule and coordinate meetings, appointments and travel arrangements for managers or supervisors.
• Prepare agendas for meetings and prepare meeting room
• Record, compile, transcribe and distribute minutes of meetings
• Organising company events or conferences
• Coordinate and maintain records for staff, telephones, computers, parking card and petty cash
• Ensure maintenance of company vehicles and control vehicle documentation. Buy fuel and ensure its consumption.
• Control and report drivers’ routing and follow up on all vehicle related requisitions.
• Supervise the office cleaning team to insure cleanliness at all time.
• Ensure proper organisation of the office activities in a timely and orderly manner.
• Report monthly on activities.
• Perform any other tasks or duties requested by the line manager.

You will be a good fit if:

• Bachelor’s degree in management, finance or accounting or related field

• Ability to plan, prioritize and organize

• Ability to gather and monitor information

• Good problem assessment and problem-solving skills

• Attention to detail and accuracy

• Customer service orientation

• Team spirit

• Good computer skills

• Good communication skills

• Moderator, Facilitator

• Fluency in English and French;

• Pro-active, Dynamic, Honest, Discreet, Flexible, Courteous