JOB TITLE: Admin Intern

ORGANISATION : Lancet Laboratories Rwanda Ltd.

LOCATION: KIGALI,RWANDA

DATE ADVERTISED: 14^th /April/2025 CLOSING DATE: 21^st /April/2025

JOB SUMMARY

Admin intern provides support with clerical and organizational tasks, such as data entry, filing, scheduling, and handling communications. They assist in maintaining accurate records, organizing documents, managing office supplies, and supporting the lab staff with administrative duties. The role helps ensure smooth day-to-day operations while learning about lab processes and administrative functions in a professional setting.

QUALIFICATIONS

For appointment to this post, a candidate must have;

• Education: Currently pursuing or recently completed a degree/diploma in Health Sciences, Medical Laboratory Technology, Business Administration, or a related field.
• Computer Skills: Basic proficiency in MS Office (Word, Excel, Outlook) and possibly familiarity with laboratory information systems (LIS).
• Communication: Good written and verbal communication skil
• Previous administrative or clerical experience (even as a volunteer or part-time worker) is a plus but not always required.

KEY RESPONSIBILITIES

• Assist with Data Entry: Input patient or sample data into laboratory information systems accurately. Maintain and update digital and physical records.
• Document Management: Organize and file reports, test results, and administrative documents. Ensure proper labelling and storage of files and records.
• Front Desk Support: Greet visitors, patients, or clients and direct them as needed. Answer phone calls, take messages, and respond to emails professionally.
• Scheduling & Coordination: Help schedule appointments, meetings, or sample collection time Coordinate internal communications between departments.
• Inventory & Supplies: Assist in monitoring and ordering office/lab supplies. Track deliveries and maintain stock records.
• Compliance & Confidentiality: Follow data protection, safety, and confidentiality guidelines. Support the lab team in maintaining organized and secure environments.
• Support Admin Staff: Help with day-to-day office tasks and special projects. Take notes during meetings or help prepare presentations and reports.
• Customer Service: Assist with inquiries from patients, clients, or lab technicians. Provide clear and friendly communication.