Accountant

Description

Position Title: Accountant

Reports to: Accounting and Reporting Manager

Group/Department: University of Global Health Equity (UGHE)

Location: Butaro, Rwanda

Position Overview

The accountant is a member of UGHE growing Finance Team who represents the Finance Team on Butaro Campus and serves as a focal point for Students. S/he is primarily responsible for all financial aspects of practicum projects and the accounts payable as well as petty cash management on campus.

Accountant Job Description.

Assist students in developing and managing budgets for practicum.
Work with students to allocate financial resources effectively.
Handle the day to days student’s financial requests related to practicum.
Receive, review, and monitor regularly invoices from different vendors including data collectors and preceptors on
Verify that invoices are accurate, authorized, and in compliance with policies and procedures.
Support students to generate purchase codes where requested.
Review approved data collectors’ timesheets.
Responsible for matching the invoices with purchase orders issued and contracts.
Assist in preparing financial documentation for Audits.
Work closely with Faculty in Charge of Practicum Activities
Maintain organized and accurate records of all financial transactions.
File and archive invoices, receipts, and payment documentation for auditing purposes.
Ensure transparency and accuracy in financial records.
Assist in the month-end closing process by reconciling accounts payable ledgers and preparing necessary reports.
Generate reports related to accounts payable activities.
Assist students in expenses report forms.
Assist students in liquidation at the end of practicum and help them depositing the remaining balance to the institutional account.
Develop a tool for management students budget reconciliation.
Ensure compliance with the university policies, accounting principles, and relevant regulations.
Stay updated on changes in accounting regulations and contribute to implementing necessary adjustments.
Communicate with internal departments, including procurement and academics, to resolve discrepancies or issues with invoices.
Respond to students’ inquiries and address any concerns in a timely manner.
Petty Cash Management

Ensure that there is petty cash available to support the functioning of the campus.
Process all petty cash transactions on campus.
Record all petty cash transactions and perform a cash count on daily basis.
Prepare a monthly petty cash reconciliation statement.

Qualifications

At least 2 years of experience in finance or accounting required.
Bachelor’s degree in accounting, finance, or related field required.
An accounting qualification such as CPA or ACCA is an added Value.
Demonstrated strength in relevant computer software including Excel.
Fluency in English required, proficiency in Kinyarwanda preferred.
Commitment to social justice and health care equity