JOB DESCRIPTION

POSITION Personnel Officer

DEPARTMENT HRM

RESPONSIBLE FOR All staff

REPORTS TO HR Manager

PRIMARY OBJECTIVE OF POSITION

The primary responsibility of personnel involves functions such as recruitment, training, payroll, and health and safety at work. The personnel officer will carry out personnel administration such as payroll management, filling and personnel development, and will be responsible for appointing, dismissing and managing employees. The personnel officer uses HR marketing instruments to manage vacancies, recruits new candidates for open vacancies, and looks after most of the onboarding of new colleagues and to find optimum working conditions, and are significantly involved in optimizing the working environment.

TASKS, DUTIES AND RESPONSIBILITIES

• Recruiting new staff for the new available positions and or filling gaps for those who have resigned or dismissed following staff recruitment policy
• Making sure that staff get paid correctly and on time
• Managing pensions and benefits administration including tips and gratuities
• Approving job descriptions and advertisements before adverts are published
• looking after the health, safety and welfare of all employees
• Organizing staff training in all departments and filling proper reports
• Monitoring staff performance and attendance and its documentation
• Advising line managers and other employees on employment law and the employer’s own employment policies and procedures
• Ensuring candidates have the right to work at the organisation
• Advising on disciplinary and employee performance problems
• negotiating salaries, contracts, working conditions and redundancy packages with staff and trade union representatives.
• Ensuring proper and efficient staff files are complete and well documented for any audit
• Be able to plan, organize and handle or monitor trainings

HEALTH AND SAFETY

• Adheres to all health and safety rules and regulations
• Reports all potential and real hazards immediately
• Fully understands the hotel’s fire, emergency, and bomb procedures
• Co-ordinates work, and works hand in hand with other departments in a safe manner that does not harm or injure self or others
• Anticipates possible and probable hazards and conditions to avoid mishaps
• Keeps the highest standards of personal hygiene, dress, appropriate uniform, appearance, and conduct of all employees
• Report to the HR manager any incident or possible signs of health and safety issues
• Shows involvement and be interested in environmental and/or social issues by participating in Responsible Business hotel and departmental activities

QUALIFICATIONS

• Bachelor’s degree in Human Resources, Law, Business Administration, or related field with at least 4 years’ experience in the same position
• Additional HR certification is an added advantage
• Having a great proven knowledge and skills in compensation and other benefits management
• Proven knowledge and skills of filling and documentation
• Having Proven knowledge and skills of recruitment and performance appraisal

lease send the following documents to [email protected]

• Cover letter
• Resume
• Academic papers (the successful candidate will be required to submit notarized copies)
• Service certificates proving the work experience
• 3 professional references

All attachments should be in Word or PDF form attached as one document

No phone calls, please.

Mantis EPIC Hotel is an equal employment opportunity employer

Note:

• Applicants must meet the minimum requirements in terms of qualifications.
• Successful candidates will be required to submit a criminal record
• Expected starting is as soon as possible

Interested candidates should submit their applications in English not later than 20^th July 2024 at 04.00 pm.

Done at Nyagatare, on the 15^th July 2024

Dr. Christopher A. MUYOBOKE (PhD)

Human Resource Manager - Mantis –EPIC Hotel and Suites