JOB POSTING – Finance Manager (One Position)

Organization: Right To Play Rwanda

Department/Division: Finance

Reports to: Country Director

Work Location: Kigali, Rwanda

Authorized to work in: Rwanda (Eligible to work legally without visa or work permit sponsorship)

Target Hiring Salary: Gross RWF 2,246,217 – 2,611,228 monthly (before taxes)

Target Start Date: As soon as possible

Contract Duration: 1 year contract with possibility of renewal based on performance and availability of funding

Application Closing Date: 13 October 2024 23:59 EAT

ABOUT US:

We reach millions of children each year in some of the most difficult places on earth, helping them to stay in school and learn, overcome prejudice, heal from trauma, and develop the skills they need to thrive. We do this by harnessing play, one of the most fundamental forces in a child’s life, to teach children the critical skills they need to dismantle barriers and embrace opportunities, in learning and in life.

Established in 2000, Right To Play reaches children through experiential programming in 14 countries in Africa, Asia, the Middle East, and North America. These programs are supported by our global offices in Toronto, Canada; London, UK and seven national offices across Europe and North America.

OUR CULTURE

• Accept Everyone – Be intentional about inclusion
• Make Things Happen – Seek opportunities to lead and innovate
• Display Courage – Act with integrity
• Demonstrate Care – Look after yourself and one another
• Be Playful – Have fun at work

Please visit our website to learn more about who we are and what we do, and watch this video to find out about the five pillars of our Culture Code.

ROLE SUMMARY:

The Finance Manager reports directly to the Country Director (CD) and has functional reporting lines to the Senior Manager, Field Finance (SMFF). You will be responsible for ensuring the financial integrity and sustainability of Right To Play and the proper implementation of financial procedures. You will collaborate closely with various departments, partners, and donors to oversee financial operations, implement sound fiscal policies, and contribute to the overall success of the organization.

As a member of the Country’s Senior Management Team, you will provide leadership in the development and management of all financial aspects in alignment with organizational policies and the Country Strategic Plan.

You may be required to travel to areas of hardship in the country of operation. Travel outside the country may be required.

WHAT YOU’LL DO:

#1: Financial Management (30% of Time):

• Implement financial strategies, policies, and procedures to ensure efficient and effective financial operations.
• Monitor the budgetary processes and performance, ensuring alignment with organizational goals and donor requirements.
• Collaborate with program manager/s to develop annual budgets and financial forecasts.
• Conduct regular financial analysis including but not limited to BvA analysis and provide insights to support strategic decision-making and recommend corrective actions (if needed).
• Coordinate and manage external audits, ensuring compliance with regulatory standards and donor expectations.
• Maintain effective internal control systems to safeguard the organization’s assets.
• Stay abreast on program priorities and their financial implications and make field trips on a regular basis to conduct audit spot checks.
• Prepare and supervise the Cash Flow, along with the monthly Cash Transfer Request to HQ, ensuring that adequate balances are maintained to support the implementation of grants.
• Identify and assess financial risks, proposing and implementing risk mitigation strategies for the Country of Operations.
• Verify the preparation and regular updating of the annual consolidated Country Office Procurement Plan.
• Support the procurement committee members in conducting procurement verification tasks and ensure all purchase documents are well documented and followed according to policies.
• Review consultancy, vendors, and partnership agreements from a financial standpoint prior to obtaining final approval from the authorized party.
• Stay informed about changes in financial regulations and compliance requirements.
• Perform and oversee routine spot checks on inventory records to verify the alignment of inventory tracking reports submitted by the logistics department.
• Perform and oversee routine spot checks on Asset Lists to verify the alignment of Fixed Asset Register submitted by the logistics department.

#2: Financial Accounting and Reporting (30% of Time):

• Responsible for preparing the monthly financial report (MFR), provide any explanation needed within the report, and ensure timely submission to HQ Finance.
• Ensure smooth and proper closeout of Country Office books on monthly basis and by end of the year.
• Oversee the timely preparation, review, and approval of all monthly reconciliations for bank accounts and cash.
• Supervise the bookkeeping responsibilities, which involve managing the general ledger, accounts payable, accruals, prepayments, accounts receivable, and payroll.
• Supervise the correction of coding errors for recorded transactions in the system, as required, through collaboration between the finance team and project team.
• Prepare accurate and timely financial reports for internal and external stakeholders, including senior management and donors.
• Manage and track the expenditure and forecasts of local partners in alignment with approved budgets.
• Supervise the validation of supporting documents from partners and occasionally engage in on-site visits to assess their operations
• Ensure compliance with donor reporting requirements and international financial standards.
• Maintain complete and accurate supporting information for all financial transactions.
• Maintain current knowledge of local government requirements related to financial matters and ensures compliance with tax regulations and other legal requirements.
• Ensure all statutory requirements of the organization are met including but not limited to Charitable Status, Withholding Payments, Income Tax, Social Security and VAT.
• Monitor petty cash accounts including the spot checking of balances and payments.
• Oversee the collection and recoverability of contractual advances, project partner activity advances, staff activity and travel advances, and other receivables.
• Ensure accurate and timely monthly payroll preparation process as well as quarterly and annual payroll reconciliations.
• In collaboration with P&C, ensure all employees have submitted accurate timesheets in accordance with the approved level of effort percentages. Additionally, ensure the preparation of financial analysis related to this matter for each grant.

#3: Grant Management (20% of Time):

• Oversee financial aspects of grant proposals, budgets, and compliance to ensure alignment with donor guidelines and Right To Play Grant Management guidelines.
• Work closely with program manager and project managers/ officers to track and report on the financial progress of projects.
• Oversee comprehensive financial documentation for funding awards and effectively manage grant tracking files and systems, ensuring prompt invoicing, periodic reporting, and grant closure in alignment with grant agreements.
• Organize and support the financial assessments, reviews, monitoring, and training of local partner organisations.

#4: Capacity Building and Team Management (10% of Time):

• Provide training and support to finance and non-finance staff on financial management best practices and donor compliance.
• Foster a culture of financial accountability and transparency within the organization.
• Manage and lead a team responsible for financial duties within the office.
• Ensure comprehensive and constructive performance reviews are completed on a timely basis and facilitates discussion of performance and career options with all country finance staff.

#5: Capacity Building and Team Management (10% of Time):

• Collaborate with other departments within the office, particularly Program Team, People and Culture, and Logistics in order to address financial updates, controls, and compliance.
• Maintain regular communication with the Senior Management Team in the office, serving as an integral member of the country’s SMT.
• Effectively communicate with external stakeholders, mainly the HQ Finance, Program Finance, regulatory bodies, government agencies, partners, and donors.

#6: Other Tasks as Assigned (5% of Time)

WHAT YOU’LL BRING (ESSENTIAL):

EDUCATION/TRAINING/CERTIFICATION:

• Undergraduate degree OR comparable combination of education and lived experience

EXPERIENCE:

• 7+ years of progressively responsible related experience in all aspects of accounting for non-profit including managing local and international grants and preparing financial reports for grants.

COMPETENCIES/PERSONAL ATTRIBUTES:

• Ability to follow a pre-set schedule and create a plan to reach the required destination on time
• Ability to plan and implement work plan with minimum supervision.
• Good networking and interpersonal skills.
• Ability to work with large data with attention to details.
• Ability to work efficiently under pressure to meet tight deadlines.
• Excellent communication and reporting skills.
• Strong analytical abilities and the ability to prepare concise and informative financial reports.
• Ability to work as part of a culturally diverse team.
• Leadership and management skills.
• Results oriented and committed to accountability.

KNOWLEDGE/SKILLS:

• Advanced knowledge in the use of financial software applications.
• MS Excel, MS Word, MS Power Point required.

LANGUAGES:

• Fluency written and spoken English and the local language(s).

BONUS IF YOU’LL BRING (NOT ESSENTIAL):

• Holding CMA, CPA, ACCA, or other related designations.

WHAT YOU’LL GET:

The opportunity to collaborate with an innovative global team who are passionate about working with children and youth. You will gain experience working for a globally recognized organization with a healthy culture premised on our Culture Code (accept everyone, make things happen, display courage, demonstrate care and be playful). You will be immersed in an environment where learning and development is encouraged and valued, and “play” is appreciated as a core avenue to building community.

• Competitive salary and benefits (e.g. Medical Insurance, Life insurance etc)
• Flexible work arrangements e.g. medical insurance, Life insurance, etc
• 18 days annual leave
• 3 personal days per year
• 5 personal learning and development (L&D) days per year
• Maternity/paternity/parental leave top up and support
• Annual learning week
• Annual staff recognition awards
• Opportunity to connect with employees across our offices (e.g. Facebook Workplace)
• Opportunity to engage in global projects and initiatives
• Wellness programs
• Playful activities and events
• Opportunity of job enrichment/enlargement through paid acting or additional responsibility assignments